Implementation monitoring of the capacity development plan
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The implementation of a capacity development plan includes managing interventions to achieve results and monitoring progress against the agreed indicators.
UNDP has supported the implementation of capacity development plans in countries as diverse as Zimbabwe, Afghanistan, Sudan and Zambia, working in partnership with national groups. Based on this experience UNDP has developed a guide to monitoring and evaluating capacity development which brings together lessons learnt and offers ideas on best practise.
1. Prepare for implementation
Confirm the implementation arrangements, including who will monitor the day-to-day activities, how information will be shared about results, and management roles and responsibilities.
2. Confirm the capacity development oversight arrangements
Identify who will oversee the implementation on a quarterly or semi-annual basis.
3. Implement the capacity development plan and conduct regular monitoring
Manage inputs and resources to implement activities and ensure regular monitoring and reporting to management and the oversight group
4. Adapt the plan and alter course if necessary
Adjust the programme as required during implementation to better achieve results.
The following points should be considered during implementation.
Capacity development needs can change over time
Capacity development interventions and schedules may need to be adapted, redefined, and updated at many points during implementation, due to changing needs of individuals and organizations within a changing environment. Therefore, regular monitoring of indicators is important, and changing of plans is likely.
There should be flexibility in management of capacity development
Because capacity development is complex, and it can be difficult to measure changes in capacity, it does not necessarily fit well within the typical project management method of measuring numbers relative to budget. The primary need is for management to critically review both quantitative and qualitative progress and assess the changes in capacity as well as any new needs that have emerged.
Communication of implementation
To improve effective communications during implementation between the various country stakeholders, a web-based knowledge sharing system can be considered to organise activity schedules, update on deliverables, and store reports.
Due to their focus on national ownership and the fact that they consist of representatives from all key sectors and constituencies within countries, Global Fund CCMs i can be one of the most effective mechanisms for oversight of implementation of capacity development plans. Creating a culture of dialogue among the different CCM members could result in more effective and efficient delivery of capacity development measures as well as promote the sharing of good practices.